PRIVACY POLICY
This privacy notice tells you what to expect us to do with your personal information.
Contact details
What information we collect, use, and why
Lawful bases and data protection rights
Where we get personal information from
How long we keep information
Who we share information with
How to complain
Contact details
hello@blackgirlswim.club
What information we collect, use, and why
We collect or use the following information to provide services and goods, including delivery:
Names and contact details
Addresses
Date of birth
Purchase or account history
Payment details (including card or bank information for transfers and direct debits)
Health information (including dietary requirements, allergies and health conditions)
Health and safety information
Account information
Website user information (including user journeys and cookie tracking)
Photographs or video recordings
Records of meetings and decisions
Information relating to compliments or complaints
Information relating to sponsorship
We also collect or use the following information to provide services and goods, including delivery:
Religious or philosophical beliefs
Health information
We collect or use the following information for service updates or marketing purposes:
Names and contact details
Marketing preferences
Location data
Recorded images, such as photos or videos
Purchase or viewing history
Information relating to sponsorship
Records of consent, where appropriate
We collect or use the following information for research or archiving purposes:
Location data
Recorded images, such as photos or videos
Purchase or viewing history
Website and app user journey information
Personal information used for administration of research
Personal information used for the purpose of research
We collect or use the following information to comply with legal requirements:
Financial transaction information
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information to provide services and goods are:
Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
To increase water safety & confidence in the black community
To provide appropriate level swimming lessons and events
To connect members for the purposes of community wellbeing
Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
To provide information on relevant swimming lessons and events
Our lawful bases for collecting or using personal information for research or archiving purposes are:
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
To increase water safety & confidence in the black community
Our lawful bases for collecting or using personal information for legal requirements are:
Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Where we get personal information from
Directly from you
How long we keep information
We keep your data to provide you with relevant swimming lessons, events, information and related marketing, otherwise it is anonymised or removed/deleted/destroyed at your request.
Who we share information with
Data processors
Swim schools
This data processor does the following activities for us: Provides swimming lessons to our members
Email marketing & cloud service providers
This data processor does the following activities for us: Helps us organise information you've shared with us so we can provide relevant information and events for you
Others we share personal information with
Professional or legal advisors
Organisations we’re legally obliged to share personal information with
Emergency services
Publicly on our website, social media or other marketing and information media
Last updated
20 September 2024